CV Management Tutorial - Upload, Edit, and Organize Your CVs

Every application in preparAItor starts from a parsed CV: you upload a file once, the AI extracts it into structured sections, and from then on you work with that structured data — select it for applications, edit it for free, and keep multiple versions for different roles.

This guide covers the management side: uploading, reviewing and editing parsed sections, setting a default, and handling your storage slots. To design and export a polished PDF from that data, continue with the CV Maker guide.

Where Your CVs Live

Your CV library appears in two places in the app, backed by the same storage:

• Apply AI (main navigation): Step 1 of the application wizard, titled Step 1: Upload & Select CV, shows all your CVs so you can pick one for the current application. This is also where the full per-CV menu (edit, set default, delete) lives.
• CV Builder (main navigation): opens with a CV Storage tab listing the same CVs. Clicking a CV here opens the full-page design editor — use this route when you want to work on the CV itself rather than generate an application.

Part 1: Uploading a CV

File Requirements

• Formats: PDF documents and plain-text (.txt) files
• Maximum size: 5 MB
• PDF page limit: up to 5 pages
• Text files: between 100 and 25,000 characters
• Scanned PDFs usually work (the AI reads them visually), but clean text-based PDFs parse most reliably

Upload Steps

1. Open Apply AI from the navigation (or CV Builder → CV Storage).
2. Find the upload dropzone — it reads "Drop your CV here or click to browse" (or a compact "Drop CV here or click to upload" strip when you already have CVs).
3. Drag your file onto it, or click to open the file picker.
4. Parsing starts immediately. A processing card appears in your library; extraction typically takes 45–60 seconds (larger CVs take longer).
5. When parsing finishes, the new CV is selected automatically — in the wizard you can continue straight to the job step.

Each new upload costs 15 credits. If parsing fails, the card shows "Upload failed" with an "Upload again" action.

No file yet? Click the "Create CV from scratch" button instead — choose to start empty or from an example CV; either way it opens in the editor with no upload and no credit cost.

For a deeper look at upload edge cases, see the CV upload guide.

Part 2: Your CV Library

Anatomy of a CV Card

Each stored CV appears as a card showing:

• The CV name (a star icon marks your default CV)
• Last modified time (e.g. "Today", "2 days ago")
• A three-dot actions menu on the right edge

In the Apply AI wizard, the menu contains Edit, Set as Default CV (or Remove default), and Delete. In the CV Builder's storage view the menu only offers Delete — there you edit by simply clicking the card.

With several CVs stored, a "Search CVs..." field helps you filter by name.

Setting a Default CV

1. Go to Apply AI, Step 1.
2. Open the three-dot menu on the CV you use most.
3. Click Set as Default CV.

The default CV gets a star on its card and is pre-selected automatically whenever you start a new application. To clear it, open the same menu and click Remove default. Only fully parsed ("ready") CVs can be set as default.

Storage Slots per Plan

The number of CVs you can store depends on your subscription:

• Free: 50 CV
• Pro: 50 CVs
• Premium: 50 CVs

Multiple slots let you keep role-specific versions (e.g. a technical CV and a management CV) or language versions side by side. See subscription management for plan details.

When Storage Is Full

If you upload while all slots are used, a "CV Storage Full" dialog opens instead of blocking you. It lists your existing CVs (sorted oldest first), tells you how many you need to remove, and lets you pick which to sacrifice. Click Delete & Continue to free the slot and proceed with the new upload in one step.

If a CV is still parsing while storage is full, wait for it to finish — in-flight uploads can't be replaced.

Part 3: Editing a Parsed CV

Editing never costs credits — only new uploads do. To open the editor from Apply AI, click the CV card's three-dot menu → Edit. The Edit CV window opens with seven tabs:

1. Personal & Summary

• CV Name — a friendly label to identify this CV in your library (e.g. "Software Engineer CV"). This is the name shown on the card.
• Professional Summary — your intro paragraph, with rich-text formatting (see below).
• Personal Information, Contact Information, Address, and Online Profiles — name, email, phone, address, LinkedIn and other links. Check these carefully: they flow into every generated document.
• Sync with Profile — copies the CV's personal details to your user profile so other features can reuse them. If you have unsaved edits, a "Save Changes Before Syncing" dialog offers Save & Sync.

2. Experience

One entry per position with Job Title / Position, Company Name, Location, Start Date / End Date (or the "I currently work here" checkbox), and Key Responsibilities & Achievements — a rich-text description where bullet points with concrete metrics work best. Use Add Experience for missing positions, and the Move up / Move down arrows to reorder entries.

3. Education

Institution / University, Degree, Field of Study, Location, dates (switchable between date range, single date, or no dates), optional GPA, and an Additional Information description for honors, coursework, or thesis titles. Add Education creates new entries.

4. Skills

Two lists: Technical Skills and Soft Skills. Type a skill and press Enter to add it as a chip; click a chip's remove icon to delete it. The editor also offers suggested skills you can add with one click.

5. Languages

Each language has a name ("Select from list or type your own") and a Proficiency Level. Proficiency is free-form: pick a suggestion like Native, Fluent (C2), or Intermediate (B1), or type your own wording.

6. Projects & Achievements

Notable work beyond employment: Project Title, Your Role, dates, Project Description (rich text), Technologies Used, and an optional Project Link (GitHub, live demo, portfolio).

7. More Sections

Collapsible panels for everything else the parser found or you want to add:

• Websites & social profiles
• Hobbies & interests
• Certifications & courses
• References
• Testimonials
• Additional experience (volunteering, military service, etc.)
• Privacy statement
• Custom sections — free-form blocks for anything that doesn't fit the standard structure

Rich-Text Formatting

Prose fields — the professional summary and the description fields in experience, education, projects, certifications, additional experience, and custom text sections — support formatting through a small toolbar:

• Bold (Ctrl+B) and italic (Ctrl+I)
• Bullet list and Numbered list
• Links via the link button

This formatting carries into the CV Builder's designed output, so bullets and emphasis you set here render in the final PDF.

Saving and Validation

• Changes are not saved automatically in this window. Use Save to persist and keep editing, or Save & Close to finish. Reset discards your edits back to the last saved state.
• An "Unsaved" chip appears in the header while you have pending changes. Closing with unsaved edits triggers an "Unsaved Changes" dialog with Continue Editing and Discard Changes.
• Invalid fields show an error message beneath them, and tabs containing errors display a red error-count badge so you can find problems quickly.

Editing in the CV Builder

The CV Builder's Build tab edits the same sections in a full-page layout with a live preview — and there your changes autosave (a status pill shows "Saving" → "Saved"). The Builder's header menu also lets you switch between Your CVs, Upload new CV, Start blank CV, and Rename current CV. Design controls (templates, colors, layout, photo, export) are covered in the CV Maker guide.

Part 4: Deleting CVs

Single Delete

1. Open the CV card's three-dot menu and click Delete.
2. A "Delete CV" dialog summarizes the CV (name, email, entry counts) and warns: deletion cannot be undone — all data associated with the CV is permanently removed.
3. Click Confirm Delete.

If the CV was selected for your current application, deleting it clears that selection. Deleting frees a storage slot immediately.

Bulk Delete

With multiple CVs, click Select multiple above the library. Cards switch to checkboxes; use Select all or tick individual CVs, then click Delete. A confirmation dialog states the count before anything is removed.

Note: Deleting a CV does not refund the credits spent parsing it, so prefer editing over delete-and-reupload.

Part 5: Credits and Best Practices

What Costs Credits

• New CV upload (parse): 15 credits
• Editing an existing CV: free — always
• Create CV from scratch: free (no parsing involved)

Your monthly credit pool by plan:

• Free: 250 credits / month
• Pro: 1500 credits / month
• Premium: 4000 credits / month

If your balance drops below 15 credits, the upload dropzone is disabled with an insufficient-credits notice until your next billing cycle or an upgrade. Full details in the credit system guide.

Edit, Don't Re-upload

• Edit the existing CV (free) for new skills, updated dates, corrected typos, or a new position at the same structure.
• Upload a new file (15 credits) only when you have a genuinely different document — a different career direction or a professionally rewritten CV.
• Give each CV a clear CV Name in the Personal & Summary tab so your library stays navigable.
• After correcting personal details, use Sync with Profile once so your account profile matches.

Privacy

CV data is encrypted at rest and scoped to your account; it is not used to train AI models. Deleting your account (Settings → Account) removes every stored CV immediately with no recovery window.

Troubleshooting

"File is too large (max 5MB)" — compress the PDF (many CVs shrink dramatically when embedded photos are downscaled) or export a text-based version.

"Invalid file type" — only PDF and .txt are accepted. Export Word documents to PDF before uploading.

"Text file is too short" — .txt uploads need at least 100 characters of actual content.

Parse produced wrong or missing data — open Edit and fix the fields directly; this is free. Standard section headings and consistent formatting in the source file improve extraction next time.

"Storage limit reached" — delete an old CV from its three-dot menu, use the replacement dialog during upload, or upgrade for more slots.

Next Steps

1. Process a job posting — pair your CV with a job to apply for
2. Generate application documents — cover letters and emails from your parsed CV
3. Design your CV — turn the structured data into a polished, exportable PDF
4. Optimize your CV — improve content quality before applying

Your CV library is now set up and ready for AI-powered job applications.