Cloud Storage Integration: Auto-Sync Documents to Google Drive & OneDrive

Your job application documents deserve more than a cluttered downloads folder. preparAItor integrates directly with Google Drive and OneDrive so your generated cover letters, application emails, interview prep documents, job summaries, and archived job postings are automatically organized and accessible from any device the moment they are generated.

TL;DR - Quick Summary

Quick Summary:

Two Providers: Google Drive (OAuth 2.0) and OneDrive (Microsoft account)
Automatic Upload: Documents sync to your cloud storage immediately after generation
Flexible Organization: Files sync into preparAItor.ch/ using one of five structure templates you choose
Secure by Design: Google Drive is limited to app-created files; OneDrive uses a broader OAuth scope, but the app only writes inside its own folder structure
Premium Plan Feature: Cloud sync does not consume credits; it is available on the Premium plan
Server-Side Sync: Works from any device without installing anything extra

Why Cloud Storage Matters for Job Seekers

When you are applying to multiple positions across weeks or months, document management becomes a real challenge. Where did you save the cover letter for that startup? Which version of your CV did you send to the bank?

Cloud storage integration solves this by removing the manual step entirely. Every document you generate is automatically uploaded, named consistently, and filed in the right folder — no dragging, no renaming, no forgetting.

Access Anywhere

Because sync happens server-side, your documents appear in Google Drive or OneDrive regardless of which device you used to generate them. Open the Google Drive or OneDrive mobile app and your latest cover letter is already there.

Supported Cloud Providers

preparAItor supports two cloud storage providers. Both offer the same core capabilities:

Automatic document upload after generation
An organized folder structure for all document types
Secure OAuth authentication
Selective sync options so you control which document types are backed up

Google Drive

Google Drive connects via OAuth 2.0. During setup, you authorize preparAItor to create and manage files in an app-specific folder only. The platform has no access to your existing Google Drive files.

OneDrive

OneDrive connects through your Microsoft account. Microsoft does not offer the same file-scoped model as Google Drive here, so preparAItor uses a broader files.readwrite scope. In practice, the app still writes only inside its own preparAItor.ch/ folder structure and does not touch anything outside it.

One Provider at a Time

You can only have one cloud service connected at a time. If you switch from Google Drive to OneDrive (or vice versa), your existing files in the previous service are preserved — they are not deleted or moved.

How to Connect Google Drive

Setting up Google Drive takes about a minute:

Navigate to Settings > Cloud Drives
Click Connect Google Drive
Authorize the connection in the Google OAuth window
Configure your sync preferences (which document types to sync)

Once connected, every newly generated document is uploaded automatically in the background.

Minimal Permissions

preparAItor requests only the permissions needed to create and manage files within its own folder. It cannot read, modify, or delete any of your existing Google Drive files.

How to Connect OneDrive

OneDrive setup follows a similar flow:

Navigate to Settings > Cloud Drives
Click Connect OneDrive
Sign in with your Microsoft account
Grant the requested permissions
Configure your sync preferences

The permission granted is broader than Google Drive's app-created-file model, but the app's behavior is still constrained to its own preparAItor.ch/ folder structure in your OneDrive.

Folder Structure and File Naming

Automatic Folder Organization

When cloud sync is first activated, preparAItor creates a top-level folder called preparAItor.ch/. Inside that root, you choose one of five folder-structure templates:

preparAItor.ch/
├── Hierarchical (year / month / company / job)
├── By date
├── By company
├── By company and date
└── By job

The document type is encoded in the filename, not in fixed subfolders. Every document from one generation lands in the same generation folder according to the structure template you picked.

Consistent File Naming

Each file follows a clear naming convention:

[Date]_[Company]_[JobTitle]_[DocumentType].[format]

For example:

2024-03-15_Google_Software_Engineer_CoverLetter.pdf

This format makes it easy to find documents by date, company, or role — whether you are browsing in your cloud storage app or searching by filename.

Built-In Chronological Order

Because the date comes first in the filename, your files naturally sort in chronological order within each folder. This gives you a clear timeline of your entire application history.

Selective Sync: Choose What Gets Backed Up

Not every document type needs to go to the cloud. Selective sync lets you choose exactly which categories are uploaded:

Motivational letters — your personalized cover letters
CVs — formatted resumes
Application emails — ready-to-send email drafts
Interview prep — question sets and talking points
Job summaries — analyzed job posting breakdowns

You can adjust these preferences at any time in Settings > Cloud Drives without disconnecting your account.

How Sync Works Behind the Scenes

Server-Side Processing

Cloud sync is a server-side background process. This means:

Documents are uploaded directly from the preparAItor servers to your cloud storage
You do not need to keep a browser tab open or wait for an upload to finish
Sync works regardless of which device you used to generate the document
There is no desktop client or browser extension required

Documents Are Always Saved Locally First

Your documents are always saved in your preparAItor account history before cloud sync begins. If a sync fails for any reason, the document is safe in your account and can be downloaded manually or re-synced later.

What If Sync Fails?

Sync can occasionally fail due to internet connectivity issues, cloud storage being full, expired authentication, or a temporary service outage. In every case, your documents remain safely stored in your preparAItor account history. You can reconnect or re-authorize at any time to resume syncing.

Disconnecting a Cloud Service

If you decide to disconnect Google Drive or OneDrive:

Go to Settings > Cloud Drives and disconnect the service
Your synced files are not deleted. They remain in your cloud storage exactly where they were uploaded
You can reconnect the same service or switch to a different one at any time

This is an important safety feature: disconnecting is non-destructive. Your document history in the cloud provider is yours to keep.

Frequently Asked Questions

Does cloud sync cost credits?

No. Cloud sync does not consume any credits. It is included with the Premium plan.

Can I connect both Google Drive and OneDrive at the same time?

No. Only one cloud service can be connected at a time. However, switching between them is straightforward, and files already synced to the previous service remain intact.

What happens to my files if I switch providers?

Nothing. Files synced to your previous cloud provider stay exactly where they are. When you connect a new provider, new documents will sync there going forward.

Do I need to install anything?

No. Sync is entirely server-side. You access your synced documents through the Google Drive or OneDrive apps and web interfaces you already use.

Which plans include cloud sync?

Cloud sync is available on the Premium plan. Check the pricing page for full plan details.

Best Practices for Cloud Storage Integration

1. Connect Early

Set up cloud sync as soon as you start using preparAItor. This ensures your complete application history is backed up from day one.

2. Use Selective Sync Strategically

If you generate a high volume of documents, consider syncing only the final outputs you care about most, while leaving lower-priority document types turned off.

3. Leverage Mobile Access

With server-side sync, your latest documents appear in the Google Drive or OneDrive mobile app automatically. This is especially useful when you need to reference a cover letter or job summary on the go — for example, right before an interview.

4. Keep Your Cloud Storage Tidy

Although preparAItor handles folder organization for you, periodically review your preparAItor.ch/ root and the structure template you chose to keep completed applications tidy.

Your Documents, Your Control

preparAItor creates and uploads files, but your cloud storage is yours. You can move, rename, share, or delete any synced file directly in Google Drive or OneDrive without affecting your preparAItor account.

Conclusion

Cloud storage integration turns preparAItor into a seamless part of your broader productivity workflow. Documents are generated, organized, and backed up automatically — no manual steps, no forgotten files, no messy folder structures.

Whether you prefer Google Drive or OneDrive, the setup takes a minute, the sync happens silently in the background, and your entire application history is always accessible from any device. It is one of those features that, once enabled, you never need to think about again.

Connect your cloud storage in Settings > Cloud Drives and let every future application document take care of itself.

Cloud Storage Integration: Automatic Backup to Google Drive and OneDrive