Generation History and Downloads

Every document you generate is saved to your history. This guide explains how to find, download, and manage your generated application documents.

Accessing Your History

Navigate to History from the main navigation. You will see a list of all your past generations, each showing the job title, company name, language, tone, date, and status.

Entries are grouped by date into Today, Yesterday, This Week, and This Month sections. Long histories use Load More pagination at the bottom of the list.

Each row also displays:

• A StatusBadge — with live progress indication for in-flight generations (processing, failed, completed)
• A CloudSyncBadge — showing whether the generation has been synced to your connected cloud storage

Searching

Use the search bar at the top of the history page to quickly find a generation. Search matches the job title and company name only — it does not search document content, keywords, or requirements.

Filtering

Three filter controls sit above the list:

• Status chips: All, Completed, Processing, Failed
• Date range chips: All, 7d, 30d, 3m
• More filters popover: Language and Tone. These options are populated dynamically from the languages and tones actually present in your history, so the list adapts to what you have generated.

Sorting

Open the Sort dropdown above the list. It offers exactly four options:

• Newest first
• Oldest first
• Job title
• Company

Downloading Individual Documents

Each history row has an inline Download button that opens a dropdown menu. Inside the menu, every available document type (Motivational Letter, Application Email, Interview Q&A, Job Summary, Job Posting) is listed with colored format bubbles:

• PDF — red
• DOCX — blue
• TXT — grey

Click a bubble to download that format directly. Formats locked by your current plan appear as tier-locked bubbles and prompt an upgrade when clicked.

Download All (ZIP)

Download All is the top item of the same Download dropdown menu on each row — not a separate button. A few things to know about it:

• It's available on the Premium plan only — users on Free, Starter, and Pro won't see this option in the menu (individual downloads still work on every plan).
• It only appears once the generation has finished. While a generation is still running, individual format bubbles are shown but the bulk option stays hidden.

Selecting it produces a ZIP containing every document you've enabled for bulk export. You choose which document types and formats to include in Settings → Preferences → Bulk Download.

Inside the ZIP, all files sit at the root with no subfolders — filenames encode the date, company, job title, and localized document name, so they sort cleanly in any file manager. Document names follow the generation's output language (for example Application_Letter in English, Bewerbungsschreiben in German, Lettre_de_Motivation in French).

The ZIP file name follows this pattern: YYYY-MM-DD_Company_JobTitle.zip. The date is the day you download (not the day you generated), and the company and job title are sanitized for filesystem safety — special characters become underscores and very long strings are truncated.

Downloads don't cost credits. There is a brief rate limit to prevent rapid-fire requests; if you click too many times in quick succession, you may be asked to wait a moment before trying again.

Document Retention

Generation history is intentionally short-lived. Generated documents are automatically deleted after your configured retention period:

• Available periods: 1 day, 7 days, or 30 days (default). 30 days is also the maximum.
• Configure in: Settings > Preferences > Data Retention
• Important: Documents are permanently deleted after expiry and cannot be recovered
• Email reminder: If your retention is set to 30 days, we email you 7 days before a generation expires. The 1-day and 7-day settings are opt-in ephemeral — no reminders sent on those.
• Tip: Download important documents before they expire, or use cloud sync (available on Premium) for automatic backup. For long-term records of your applications (status, follow-ups, outcomes), use the Application Tracker, which keeps entries for 365 days from when an entry enters the tracker.

The retention setting applies only to new generations. Changing it does not move the expiry of existing entries — every entry keeps the expiry it was born with.

Deleting Generations

To manually delete a generation:

1. Find it in your history
2. Open the 3-dot (more) menu on the row
3. Choose Delete and confirm

Deletion is immediate and irreversible. There is no "Delete All History" button today — options for wiping are: delete entries one at a time, wait for retention to do it automatically, or close your account (which removes all data). If cloud sync is enabled, files already synced to your cloud storage are not affected by history deletion — delete those from your Drive/OneDrive yourself if you want them gone.

What happens if you downgrade

History entries themselves stay in place until their normal expiry date, even if you move to a lower plan. The important nuance is that download permissions follow your current plan, not the plan you had when the generation was created.

That means a history row may still be there after a downgrade, but DOCX or TXT download options can disappear if your new tier no longer includes them. Files already downloaded or already synced to your own cloud drive are unaffected.

Tips

• Download important documents locally as a backup
• Use the search, filters, and sort dropdown to quickly find specific applications
• Set retention to 30 days during active job search phases so you get the pre-expiry reminder email
• Use 1-day or 7-day retention for privacy if you're done searching
• Pair history with the Application Tracker: history holds the files (up to 30 days), the tracker holds the record (up to 365 days from when the entry enters the tracker)

Next Steps

• Interview Preparation — Make the most of your Interview Q&A document
• Cloud Storage Setup — Auto-sync documents to Google Drive or OneDrive