Cloud Storage Setup

Connect Google Drive or OneDrive and preparAItor automatically uploads your generated documents to your own cloud storage after every generation. This guide covers connecting a drive, configuring what gets synced, the folder structure, and disconnecting.

Cloud sync is a Premium-only feature. On other plans, the Cloud Drives tab shows an upgrade notice — Cloud Drive sync is available in Premium plan — instead of the connection cards. See the pricing page for details.

Supported Providers

• Google Drive
• OneDrive

You can connect one provider at a time, not both. While one drive is connected, the other provider's connect button is disabled with a hint like "Disconnect OneDrive first to connect Google Drive." Switching providers means disconnecting the first, then connecting the second — files already synced to the previous drive stay where they are.

Connecting Your Cloud Storage

1. Open Settings and select the Cloud Drives tab. You'll see the Cloud Storage Connections section with a card for each provider, marked Connected or Not Connected.
2. Click Connect Google Drive or Connect OneDrive.
3. A sign-in popup window opens for the provider. If nothing appears, allow popups for preparAItor and try again.
4. Sign in and approve the requested access. While the popup is open, the card shows Connecting... with a Cancel option; the whole flow times out after a few minutes if you abandon it.
5. When the popup completes, the card switches to Connected and shows the connected account's email address and a Last sync timestamp (initially Never).

Configuring Sync Preferences

Below the connection cards, the Sync Preferences section appears once a drive is connected (before that it just says to connect a provider first). It has three parts:

• Auto-sync to cloud drives — the master switch. When off, your drive stays connected but no new files are uploaded; previously synced files remain untouched.

• Folder Organization — a dropdown with five folder layouts (see below). An Example path preview under the dropdown shows exactly what the resulting structure looks like.

• Document & Format Selection — choose which document types sync and in which formats:

  • Motivational Letter
  • Application Email
  • Interview Q&A
  • Job Summary
  • Job Posting PDF (an archived copy of the original posting; PDF only)

  For the first four you can tick PDF, Word (.docx), and/or plain text (.txt) — but only formats included in your plan are selectable. Unselected formats are still generated; they just aren't uploaded to your drive.

If auto-sync is on, at least one format must be selected — the page shows a warning and blocks saving otherwise. Click Save Changes in the save bar to apply; changes only affect future generations.

Note that CVs are not synced — cloud sync covers generated documents only.

Folder Structure

Synced files land in a folder named preparAItor.ch at the root of your drive. Inside it, folders follow the layout you picked:

• Year → Month → Company → Job (Hierarchical, the default) — best for long-term organization
• Company → Job — best if you apply to several positions at the same companies
• Company → Year → Month → Job — tracks progression with specific companies over time
• Year → Month → Day → Company-Job — best if you apply to multiple jobs per day
• Job → Company — groups by role so you see all companies for each position

Each generation gets its own date/time-stamped subfolder at the end of the path, so repeated generations for the same job never overwrite each other. Company and job folder names are cleaned up automatically (special characters replaced, long names shortened). All documents from one generation end up together in that folder; the document type is encoded in the file name, localized to the document language (e.g. Application_Letter in English, Bewerbungsschreiben in German).

Changing the folder layout later only affects future uploads — existing files are not moved.

What Gets Synced (and What Doesn't)

Cloud sync is upload-only and forward-looking:

• Every new generation matching your type/format selection is uploaded automatically — no manual action needed.
• There is no import, no download, and no backfill: documents created before you connected, while auto-sync was off, or while you weren't on Premium are not retroactively uploaded.
• CVs are not synced.
• Individual files over 50 MB are skipped (generated documents never come close to this in practice).

Checking Sync Status

Documents always land in your generation history first — cloud sync is a copy, not the primary storage. The History page has a Cloud Sync column showing each generation's outcome:

• Analyzing — checking your sync preferences and connections
• Syncing — files are being uploaded to your drive
• A green cloud with a file count — synced successfully; hover to see how many files went to which provider
• Failed — the upload didn't complete; hover for the error details
• A cloud with a lock — your plan didn't include cloud sync when this generation ran
• A crossed-out cloud — no drive was connected, or sync was disabled in your settings; click it to jump to the Cloud Drives settings

If a sync fails, the system retries automatically on your next generation. You can also confirm sync is healthy via the Last sync timestamp on the provider card in Settings.

Permissions

The two providers grant different levels of access when you connect:

• Google Drive — preparAItor uses Google's limited, per-file Drive access: it can only see and manage files it created itself. Your other Drive files, folders, and photos are invisible to it.
• OneDrive — Microsoft doesn't offer an equivalent app-created-files-only permission, so the access is technically broader (read/write to your files). In practice preparAItor only ever writes inside the preparAItor.ch folder.

The connection stays active so sync can run on every future generation without asking you to sign in again. You can revoke it at any time (see below).

Disconnecting

1. Go to Settings > Cloud Drives
2. Click Disconnect on the connected provider's card

Disconnecting immediately stops further uploads to that provider.

Important: Disconnecting does not delete files already synced to your cloud storage. Those files remain yours.

Revoking Access Completely

Disconnecting in preparAItor removes the stored connection. For belt-and-braces revocation, also remove the app from the provider's own account page:

• Google: myaccount.google.com > Security > Third-party apps & services
• Microsoft: account.microsoft.com > Privacy > Apps and services

What Happens If You Cancel Your Subscription

• Previously synced files remain in your cloud storage — they are never deleted.
• Once you're no longer on Premium, new generations are not synced; their history entries show the locked-cloud indicator instead.
• If you return to Premium, sync resumes for new generations. Generations made while you were off Premium are not backfilled.

Next Steps

• Account Settings & Security — Manage your account preferences and security